Do you want to make your business meetings more interesting? Play it in virtual reality, which is especially useful if you have remote team members. Virtual reality meetings can be fun, creative, and productive, but you have to prepare well. Otherwise, you risk last-minute troubleshooting, getting nothing done, and wasting valuable time and money.
Here are the best tips to keep in mind when planning VR meetings, from choosing the right tools and apps to organizing your team.
The first investment you’ll need to make for VR meetings is headphones. It won’t be cheap, but you can be smart about it. The best model on the market is the Meta Quest 2 (formerly Oculus Quest 2), because it’s powerful and surprisingly cheaper than alternative headphones.
Whatever you choose, make sure it’s reliable – check reviews and requirements carefully.
To make it easier to plan a virtual meeting, you can have the same device in bulk for all your team members. But if someone prefers or already has a different headset, that’s fine, as long as it’s compatible with the activities you planned.
Also, explore Top VR Accessories To make users more comfortable. Accessibility is important in making all of your employees feel welcome. At this point, avoid flashing images or any other content that might annoy people.
2. Make sure everyone’s devices are working before the meeting
It’s a good idea to test out all the VR equipment before your actual meeting, even the highest rated systems can get you into trouble for no apparent reason. Have your team try out their headphones, check Wi-Fi and Bluetooth connectivity, and learn about their virtual environment – how to navigate, use controllers, navigate menus, etc.
Each member can do this on their own and report any problems, or you can schedule a group test. This way, you can advise each other on the spot. Whether you have issues or not, there are many tricks you can try. For example, learn How to use Oculus Quest 2 with PS4 even How to use your Android phone in VR.
3. Choose the best VR meeting app
Online gatherings have become very popular over the years. In fact, Zippia Statistics Report It found that 53 percent of employees currently prefer virtual meetings.
With the advent of measuring devices, the demand for related devices and applications has soared, so VR developers are busy producing the best possible environments for any occasion, including professional meetings.
Horizon MetaQuest workrooms is a great example. It allows you to create an avatar, meet your colleagues, and collaborate as you would in the real world. There is, too my placewhere you can create the perfect virtual work environment and host a meeting to remember.
Look for services like these for VR meetings. They are great, and you will find many free options. Just be sure not to overdo it with your design. The virtual environment and activities should be stimulating but controlled and productive.
4. Choose features to make the meeting fun
The biggest advantage of conducting meetings in virtual reality is the many different features that you can include. Programs designed specifically for professional group gatherings will have a lot to offer.
For example, a virtual whiteboard is standard, but see if you can add things like videos, graphs, and audio. Create VR renders on Ready Player Me And to personalize the experience even more. You may also be able to use the default tools. If you want to turn the meeting into a workshop, you can use or create a virtual reality environment that allows you to practice different skills.
VirtualSpeechFor example, it offers soft skills training in virtual reality. Users can improve their presentations and communication while you, as the coach, keep track of their performance. Other platforms can teach you first aid, manual handling, food safety, surgery, and more.
Again, try not to overburden your team by including too many features and activities. Choose the most appropriate and constructive tools. Also, provide an alert if members will need space in the real world.
5. Set a time for the meeting so that everyone can attend
An important part of planning a VR meeting is making sure everyone attends. Arrange a day and time that works for as many people as possible. It should also give you enough time to set up your VR experience.
Unless you’ve trained extensively or have had several VR meetings already, it’s also a good idea to get the team together at least 30 minutes before the official start time. Troubleshoot any last-minute issues and start the meeting smoothly.
6. Ensure that the virtual reality meeting is fruitful
One last tip regarding the outcome of your meeting. Assuming there’s a good reason to own it, whether it’s for training or collaborating on a project, come up with a productive plan, as well as a way to take minutes.
During a VR meeting, stay on track throughout your discussions and activities, taking note of key points and findings.
For this last job, use the virtual whiteboard, sticky notes, or any related tool available on the platform of your choice. You can even record the entire session – just get everyone’s approval before doing so.
Keep in mind that you don’t have to do everything yourself. Feel free to share responsibilities with team members. Someone else can be in charge of the minutes, while you run the meeting in the direction you want without distraction.
Run a quiet or active virtual reality meeting
The beauty of virtual reality is that your gatherings can be as passive or as wild as you wish. This is perfect for business meetings. While they need to be practical, they also need to be fun when possible. If your meetings entertain, inspire, and trust your team, the rewards will be even greater.
Determine what your team needs and how the VR meeting can deliver. Don’t make it a party, but be creative when planning your activities. Aim for a dynamic experience.